STATUS: Full-time
JOB SUMMARY: Carry out finance, bookings and administration duties
within St. Andrew’s Community Centre for Rialto Development
Association (Community Services Programme)
REPORTING TO: Centre Manager of St. Andrew’s Community Centre
TERM: This is a permanent position subject to continued funding from
Pobal, the main funder, and includes a six-month period of probation.
HOURS OF WORK: * hours per week
LOCATION: This is an office-based position, based in St. Andrew’s.
SALARY: € *, * to
€ *, * per annum
depending on qualifications and experience
The main aim of the Rialto Development Association (RDA) is to
maintain and develop St. Andrew’s Community Centre for the use of
various specific projects and community groups, including the Rialto
Youth Project, the Rialto Community Drugs Team, the Rialto Day Care
Centre for the Elderly, Rialto Community Network, the RDA Community
Employment scheme and Studio *.
The Centre is managed through the RDA Pobal Community Services
Programme. As well as providing dedicated accommodation for the
service projects, the centre provides affordable meeting space to
groups and individuals for hire.
JOB SPECIFICATION
The appointee will be assigned to a very wide range of finance and
administration tasks as part of the Community Services Programme and
will be responsible to the Centre Manager of St. Andrew’s for the
successful carrying out of these duties.
The duties will be of a clerical nature and will include:
administering bookings of the facilities of the Centre; maintaining
financial records; and the preparation and filing of office minutes,
records and returns.
RESPONSIBILITIES
* Take bookings for the hire of St. Andrew’s Centre facilities
(hall and meeting rooms) and ensure that conditions for hire are
adhered to and maintain a database of the Centre’s service-users.
* Maintain financial records of all income and expenditure using
excel and a cloud-based computerised accounts system.
* Check and input invoices for goods and services.
* Carry out monthly bank reconciliations and prepare financial
reports for board meetings.
* Typing and filing of documents, recording of minutes at meetings
and recording footfall figures in the Centre.
* Assist Centre Manager in maintaining in accordance with Pobal
regulations all reporting procedures.
* Assist in organising community events as part of the RDA Community
Events team.
* Provide support to Centre user groups where appropriate (e.g.
assisting in promotion of their booking, displaying information
posters and other materials, setting up of room in accordance with
requirements in the booking application form, etc.).
* Maintain appropriate office supplies, catering supplies and
equipment keeping within budgetary guidelines.
* Carry out other appropriate administration duties as required from
time to time by the Centre Manager and the RDA.
PERSON SPECIFICATION
* At least two years relevant work experience.
* Have a good general standard of education.
* Ability to process work with a high level of attention to detail,
good knowledge of record keeping, good secretarial skills, good
interpersonal skills and initiative.
* Familiarity with Microsoft systems, Word, Excel and Microsoft
Outlook essential. Knowledge of a CRM system is an advantage.
* Experience of financial/book-keeping administration. Financial
training and/or experience of using a computerised online accounts
package is desirable.
* A flexible approach to the work environment of a community centre.
REPORTING RELATIONSHIP
The appointee will report to the Centre Manager who reports to the
Board of Directors of the Rialto Development Association.
APPLICATION
For enquiries regarding this post, please ring: **Apply on the
website** * or
email **APPLY ON THE WEBSITE**. Please send a cover letter together
with a CV to: The Centre Manager, St. Andrew’s Community Centre,
* South Circular Road, Rialto, Dublin 8.
Envelopes/emails should be marked: Application for Admin Assistant to
arrive no later than 5pm on Monday February *th
*. Interviews will be arranged as soon as
possible thereafter. Applications without a cover letter will not be
considered.
Rialto Development Association is an equal opportunities employer.
We need : English (Good)
Type: Permanent
Payment:
Category: Catering
